Effective Date: 14/05/25
1. Introduction
Accessible at https://byoungswimming.org/, one of our main priorities is the privacy and protection of our visitors and clients. This Privacy Policy outlines the types of personal information we collect and record, how we use it, and your rights regarding your personal data.By providing personal information to BYoung Swimming, you consent to the collection, use, storage, alteration, and disclosure of that information in accordance with this Privacy Policy.
2. Scope and Applicability
This Policy applies to all individuals who access BYoung Swimming’s services, including but not limited to clients, participants, employees, and any other persons engaged in our activities, events, or classes.
3. Personal Information Collected
We may collect the following categories of personal data:
Names and contact details (clients, parents, guardians)Emergency contact details (optional)Payment and billing information
Medical information (for participant safety)Child-specific details (name, age, swimming level)
Additionally, like most websites, we use log files to collect information such as:
IP addresses
Browser type
ISP
Date and time stamps
Referring and exit pages
Click data
These are used solely for analytics and are not linked to personally identifiable information.
4. Purpose of Data Collection
We collect personal information for the following legitimate purposes:
To facilitate safe and effective swimming instruction
For enrolment and administrative purposes To communicate with parents or guardians To provide emergency medical response
For secure billing and payment processing
5. Cookies and Third-Party Technologies
Third-party advertisers may use cookies, JavaScript, or Web Beacons through advertisements that appear on our site. These technologies are used to assess campaign effectiveness and tailor advertising content. BYoung Swimming has no control over third-party cookies. We advise reviewing the respective privacy policies of these third-party providers for more details. You can disable cookies via your browser settings.
6. Policy on Consent and Withdrawal
Consent is obtained via completed enrolment forms and medical information declarations. For children under 13, consent must be provided by a parent or guardian. You may withdraw from participation in swim lessons with a minimum of 72 hours’ notice for a full refund. Consent for data processing may also be withdrawn at any time by contacting us, though this may affect your continued use of our services.
7. Safety and Supervision Policy
Leaving children unsupervised at the poolside is strictly prohibited and may result in removal from our programs. Unattended or misbehaving children pose significant safety risks. Clients are expected to support their child’s participation and safety. Disruption of class flow or emotional distress to children caused by neglectful behaviour will be formally addressed.
8. Child Protection and Online Conduct
BYoung Swimming is committed to the safety of children both online and in person. We:
Do not knowingly collect personal information from children under 13 online Encourage parents to observe and monitor children during lessons Promptly delete any child’s information if it has been inadvertently collected online
9. Data Security and Retention
We store all collected data securely and limit access to trained personnel. Medical and billing data are retained only as long as necessary to fulfil their purpose or legal requirements.
10. Policy Updates and Communications
We reserve the right to update this Privacy Policy. Any material changes will be communicated via email to all affected users. Continued use of our services after policy changes constitutes acceptance of those changes.
11. Contact Us If you have questions or concerns about this Privacy Policy or how we process personal data, please contact us at:📧 [email protected]
12. Consent By using our website or enrolling in our swim programs, you consent to the collection and use of your data as described in this policy.
Areas of Further Evaluation:
Add a Data Protection Officer (DPO) contact if required under UK GDPR
Consider GDPR Article 6 lawful basis (e.g., contract, legal obligation)Provide a more explicit cookie policy page
Review cross-border data transfers if any third-party tools are US-based
Ensure compliance with Children’s Code (UK) and PECR for cookies
This policy is subject to review every 12 months or as required by legislation.